Project Coordinator, Translational Medicine

Friday, 23 February 2018
Geneva, Switzerland

Medicines for Malaria Venture (MMV) is a leading product development partnership (PDP) in the field of antimalarial drug research and development. Its mission is to reduce the burden of malaria in disease-endemic countries by discovering, developing and delivering new, effective and affordable antimalarial drugs.

Over the past 18 years, MMV has worked with an extensive network of donors, private and public sector partners, experts and clinical centres in endemic countries to develop an outstanding portfolio of antimalarial projects.

We are currently seeking a Project Coordinator to join our Translational Medicine team for 9 months, to cover a maternity leave. The Project Coordinator will provide administrative and logistical support to the project directors, the Head of Clinical Operations and to the Head of Translational Medicine in the context of project team activities. This will include delegated project support tasks and administrative support to the overall department.

The Project Coordinator will:

Support project teams

  • Organize and ensure efficient supply of active pharmaceutical ingredient (API) and drug products, including keeping track of stock, availability and expiry dates
  • Manage insurance requirements for clinical trials and ensure follow-up with the insurance broker
  • Coordinate and attend regular meetings/teleconferences, book meeting rooms, circulate agendas, take meeting minutes and communicate follow-up actions under the supervision of project directors and/or the Head of Clinical Operations
  • Escalate questions to the quality team to ensure GxP compliance
  • Manage documentation of project related activities and support with the Trial Master File
  • Assist with key project reports and presentations when required

Support project directors

  • Liaise with the Legal and Business Development departments to ensure the timely completion of confidentiality agreements, clinical trial agreements, etc.
  • Provide support in budget planning & management 
  • Coordinate study submissions to ethical committees, institutional review boards and health authorities, which includes obtaining meeting dates and collating the documents required
  • Coordinate and track the distribution of clinical documents according to ICH-GCP guidelines and internal standard operating procedures (SOPs)
  • Organize large-scale meetings on an ad hoc basis (e.g. study kickoffs, investigator meetings)
  • Take on other scientific & non-scientific responsibilities as agreed with project directors

Support the Head of Translational 

  • Lead Translational Medicine team meetings, ensuring agendas are circulated in advance, minutes are taken and actions points are followed up
  • Organize meetings on an ad hoc basis (e.g. scientific meeting with partners and experts, team away day)
  • Provide logistical coordination of consultants when needed

Education and experience:

  • Educated to a university level
  • Degree with a major in science (biology, chemistry or a related natural or biological science) 
  • Two to three years of experience in a multinational/international environment
  • Scientific expertise coupled with a real desire to be an effective administrator

Technical skills required:

  • Fluency in English (oral and written); very good command of French is an asset  
  • Expertise with all Microsoft applications

Behavioural skills required:

  • Autonomous and proactive – able to work independently under minimal supervision
  • Excellent organizational and time management skills
  • Strong communication skills, both verbally and in writing
  • Ability to coordinate and deliver multiple activities
  • Cultural awareness and sensitivity – need to work with diverse international teams
  • Flexibility and ability to handle frequent changes

Start date: 1st April 2018

Preference will be given to Swiss citizens and candidates who hold a valid work permit.

Interested applicants should send their CV and a cover letter giving reasons for their interest in the position to jobs [at] before 23 February 2018. Please refer to the following code in the subject line of your email: RD-2018-02.

Recruitment agencies are kindly requested to refrain from submitting applications.